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Strategies for Institutions:

responding to the digital challenge

Rossella Caffo

Director of Istituto Centrale per il Catalogo Unico delle Biblioteche e per le Informazioni Bibliografiche - ICCU

IFLA 2009

Milan, August 25th

Digital library futures: user perspective and institutional strategies

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The Central Institute for the Union Catalogue of Italian Libraries and bibliographic references (ICCU)

ƒ is the national center of the Ministry which promotes and coordinates the cataloguing and documentation activities of the Italian libraries

ƒ is responsible for producing, adapting and disseminating the standard rules for cataloguing and digitising the cultural heritage

ƒ organises professional training on digitisation and cataloguing, supports the creation of digital libraries, the use of standards and metadata, promotes the creation of cultural web sites, provides help desk on how join CulturaItalia and Europeana

ICCU works in cooperation with ICCD, Regions, local authorities, private institutions, universities and

research centers

ICCU

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National projects

National Library Service – SBN

http://www.sbn.it/

Internet Culturale

http://www.internetculturale.it/

CulturaItalia

http://www.culturaitalia.it/

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The National Library Service

The National Library Service (SBN) is the network of 4,000 state, local, and university libraries that provides services to the end-users.

It is organised in 69 nodes.

OPAC SBN allows the access to the collective catalogue of the Italian libraries participating to the National Library Service.

It gives access to:

ƒ to 11 millions of bibliographic descriptions

ƒ to 55 millions of locations

ƒ to the online loan or reproduction services

ƒ to 624,000 ancient documents, for a total amount of 1,6 millions locations

ƒ to 500,000 documents related to the musical heritage

The distributed organisation of SBN

was a model for other national initiatives.

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5 Internet culturale :Studio di fattibilità

Internet Culturale is a gateway that

ƒ gives access to the digital resources of the Italian libraries

ƒ provides information on the activities of the italian libraries and publishing

Internet Culturale

is available in 4 languages:

ƒ Italian

ƒ English

ƒ French

ƒ Spanish

Internet Culturale

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Content

ƒ Thematic aggregation of metadata and digital content from the library sector

ƒ 6,843,454 records of historical digitised catalogues

ƒ over 4,000,000 pictures of:

9 literature 9 music

9 scientific culture 9 cartography

9 historical periodicals

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CulturaItalia

On-line since April 2008 CulturaItalia in

Europeana: 50,000 sent through OAI-PMH

Interoperable with MICHAEL, the MiBAC and the Regions informative systems National aggregator of museums, libraries, archives content:

more than 2 M records inside!

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Mission

ƒ To make the digital cultural resources already existing available and searchable online

ƒ To realise the interoperability of the Italian content and services

Mission and content

Editorial content

news and articles to bring out the metadata and the digital resources harvested (3,240 articles)

Directory of cultural websites More than 5,000 selected websites Multimedia

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Catalogue of metadata

Up to now, beyond 2,100,000 records

Each provider holds the rights on the digital objects shown through the portal and is responsible for their maintenance and update

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Michael IT SBN Internet Culturale SIUSA DB SAN ARCHIVI

Collezioni digitali

OPAC Nazionale

ICCU

BancaDati

DG Inn. Tecn. Promozione

BancaDati Catalogo

ICCD

Atlante Centri

Storici SIGEC

ICCD

Carta del Rischio

BancaDati

ICR DGBAP

SITAP

BancaDati

SITIA

BancaDati

DGBA Collezioni

digitali

Repository Metadati

Altri Enti periferici e privati Regioni

Archivi/

collezioni privati

BancheDati regionali

SIAS

CulturaItalia

Cooperation and interoperability

12/26

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Standards integration

ICCU, in cooperation with ICCD, the Central Institute for

cataloguing and documentation (arts) and with the DG for Archives of the Italian Ministry,

is working for the harmonization of the metadata standards of the ALM sectors in a cross-domain perspective.

MAG

(conceived for the Italian libraries)

is being mapped into METS

PICO

(the national cross-domain application profile)

is based on DC

OAI PMH is nowadays the most common way for the data

transmission among the MiBAC’s informative systems.

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Shared efforts

ƒ CulturaItalia is a collaborative project

ƒ CulturaItalia involves:

o all the institutes and offices of the Ministry o the local institutes through the Regions

o the Italian Universities through the Conference of the Rectors (CRUI)

o All the cultural institutions, public and private, that whish to share their knowledge

ƒ CulturaItalia has a distributed editorial committee

ƒ CulturaItalia grows thanks to the contribution of new providers

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PHASE 1 PHASE 2 PHASE 3 PHASE 4 PHASE 1

Identification of databases to be harvested

PHASE 2

The MiBAC technical

working group makes

agreements with cultural institutions

PHASE 3

The data amount and the level of description are agreed

PHASE 4

MiBAC

organizes and carries on the metadata harvesting

Workflow for joining CulturaItalia

PHASE 5

Publication of the digital resources in CulturaItalia and Europeana

PHASE 5

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Cross-domain integration:

through Z39.50, OPAC SBN in CulturaItalia

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ArtPast

Museum db

Region db

SAN

University db

Cross-domain integration

Internet Culturale

International

aggregators

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International networking experiences

MINERVA http://www.minervaeurope.org

MICHAEL http://www.michael-culture.org

ATHENA http://www.athenaeurope.org

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The MINERVA network (2002-2008)

MINERVA

ƒ

Funded by the EC IST FP5

ƒ

2002-2005

ƒ 14 EU countries MINERVAeC

ƒ

Thematic network

supported by eContentplus

ƒ

2006-2008

ƒ 21 EU countries MINERVAplus

ƒ

Funded by FP6

ƒ

2004-2006

ƒ 20 EU countries + Russia and Israel

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What was MINERVA?

Agreed European recommendations and guidelines on:

Digitisation project management, Interoperability, Quality,

Accessibility and Usability of resources, IPR, Inventories and

Multilingualism, Good practices and competence centres

Network of policy makers and

professionals from cultural ministries and national institutions

All member

States plus Russia and Israel

harmonising the digitisation of cultural content across Europe, avoiding fragmentation, minimising duplication, enabling long-term

accessibility, promoting quality CORE CONCERN

OUTCOMES

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MINERVA guidelines, Version 2.0 (September 2008)

Main aim:

Ensuring interoperability and quality of the digitisation processes

Guidelines for creation, management and

delivery of digital resources, for use of standards Cross domain perspective

Available online:

www.minervaeurope.org/publications/technical guidelines.htm

Technical Guidelines for Digital

Cultural Content Creation Programmes

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Last MINERVA handbook (September 2008) Practical manual focusing on the relationships between the users and the web

Uses and usage are the core

Available for all of you at the desk and online Available online:

www.minervaeurope.org/publications/handbook webusers.htm

Handbook on cultural web user

interaction

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An international network of experts and institutions

is under preparation.

It will be soon announced trough the MINERVA knowledge base

www.minervaeurope.org

MINERVA.net

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ƒ National and local campaigns for the survey and cataloguing of the digital collections

ƒ Tight work with cultural

institutions of every sector and level

ƒ Integration of the national data into the European portal

MICHAEL

Multilingual Inventory of Cultural Heritage in Europe

MICHAEL and MICHAELplus 2004-2008 1

network

20

nodes

thousands

of European cultural institutions

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Nearly 10,000 digital collections of 4,000

cultural institutions from across Europe

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MICHAEL

ƒ

Digital collection level (map of the digital heritage)

CulturaItalia

ƒ

Digital item level

Integration MICHAEL and CulturaItalia

Object level

Collection level

Collection of digital objects

Single digital object

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MICHAEL - an effective organisational model

Local

coordination

Regional service Local service

National

coordination European coordination

National aggregator Thematic

service

International aggregator

Europeana

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ATHENA is

ƒ a good practice network funded by the eContentplus programme

ƒ a 30 months (2008-2011) project coordinated by MiBAC

ƒ a result of the MINERVA project

ATHENA involves

ƒ 20 Member States, Israel, Russia and Azerbaijan

ƒ 109 European museums and cultural institutions

ATHENA: Basic facts

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Why ATHENA?

European museums:

fragmented approaches in

ƒ cataloguing

ƒ digitising

ƒ using metadata standards ATHENA will support the participation of the

European museums to

Europeana

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ATHENA activities

ƒ verifying the application of metadata standards for the digital resources management and

description

ƒ identification of the most used standards and protocols for the data exchange

ƒ use of multilingualism, thesauri and controlled vocabularies

ƒ analysis of the different approaches to IPR,

copyright and license models

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All these initiatives share…

ƒ

Distributed networks

ƒ

Coordination structures at local, regional, and national level

ƒ

Tight liaison with the national digitisation strategies in the framework of the EU policies and programmes

ƒ

Active participation of thousands of cultural institutions of every level and sector

ƒ

Aggregation of digital resources in cross domain

perspective

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Why aggregate?

ƒ making digital cross-domain resources interoperable

ƒ sharing efforts

ƒ fostering inter-institutional cooperation

ƒ creating unique access points to distributed

resources

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Benefits

Benefits for national and local administration

ƒ Sharing experiences and resources

ƒ Standardisation and interoperability of the cultural information

ƒ Map of the digital cultural heritage

ƒ Valorisation of the digitisation activities in a wider framework, national and

international

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Benefits for cultural institutions

ƒ Reaching a wider national and international audience

ƒ Valorisation of local initiatives

ƒ Multiplying the accesses to their digital collections

Benefits

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Benefits for the users

ƒ Reaching information

• of every cultural sector: archives, libraries, museums, etc…

• of every kind of institutions: national,

regional, local, small and medium, public and private

Benefits

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DC-Net

New European project:

Digital Cultural Heritage NETwork

ERA-NET supporting cooperation for research infrastructure in the digital cultural heritage field

Funded by EC in the frame of FP7 Coordinated by ICCU

Start November 2009 Main goals:

• Encourage cooperation between cultural institutions and research bodies

• Foster multidisciplinary research in the sector

• Generate innovative services and tools

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At the MIBAC stand in the IFLA exhibition

you may ask for demonstrations on SBN, Internet Culturale, CulturaItalia, MICHAEL and Europeana and look to all MINERVA publications

Visit stand n. 304

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Rossella Caffo 35

Ministero per i beni e le attività culturali

Istituto centrale per il catalogo unico delle biblioteche italiane rcaffo@beniculturali.it

Thank you.

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