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International Competition for Ideas for the Area of “Il Mercatale
”Competition Notice
MUNICIPALITY OF URBINO
Mayor Maurizio Gambini
Councillor for Urban Planning Roberto Cioppi URBAN PLANNING SECTOR
Procedure Manager Costantino Bernardini
Drafting of Notice and preliminary design document Adriano D’Angelo
Costantino Bernardini
Research and preparation of documents Chiara Cesaroni
Competition administration office Antonella Londei
2 CONTENTS
Article 1 Promoting party Page 3
Article 2 Subject of Competition Page 3
Article 3 Competition procedure Page 3
Article 4 Parties admitted to the competition Page 3
Article 5 Causes of incompatibility Page 5
Article 6 Documents for the competition of ideas Page 6 Article 7 Questions and requests for clarification Page 6
Article 8 Calendar of works Page 6
Article 9 Modes and terms of submitting proposals Page 6
Article 10 Reasons for exclusion Page10
Article 11 Judging Committee Page10
Article 12 Criteria for evaluating proposals Page12
Article 13 Prizes and reimbursement of expenses Page13 Article 14 Awarding of further levels of design Page13 Article 15 Intellectual property and copyright Page13
Article 16 Publications Page14
Article 17 Exhibition of projects Page14
Article 18 Unconditional acceptance of all notice regulations Page14
Article 19 Handling of personal information Page14
Article 20 Reservation of awarding Page15
Article 21 Communications Article 76 Leg. Decree 50/16 Page15
Article 22 Final Provisions Page15
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The municipality of Urbino, in execution of resolutions made by the Municipal Council no. 250 dated 27/12/2017 and the decision by the Urban Planning Sector Manager no. 10 dated 24/04/2018 herein announces an international competition of ideas, carried out via anonymous, open procedure, pursuant to article 156 of Legislative Decree no. 50/2016, regarding the matter specified below.
Article 1 - Promoting party
The promoting party for the international competition of ideas “Area del Mercatale” is the Municipality of Urbino – Via Puccinotti n. 2 – 61029 Urbino (PU) - URL www.comune.urbino.ps.it certified email address: comune.urbino@emarche.it
The person in charge of the procedure is Mr Costantino Bernardini – Urban Planning Sector Manager – tel. 0722-309655 – e-mail cbernardini@comune.urbino.ps.it
The competition administration office is based at: Comune di Urbino - Settore Urbanistica - Via Santa Chiara n. 24 - 61029 Urbino (PU)
Article 2 - Subject of competition
The Municipality of Urbino calls an International Competition of Ideas for the acquisition of project proposals that can contribute to the best redefinition of Piazza del Mercatale, the high-value, symbolic and monumental central area of the town with exceptional architectural and landscape value.
The guidelines for the definition of the project proposals, with the description of content and goals to be pursued are illustrated in the preliminary design document, attached to the herein Call.
The maximum reference value to take on for realisation of the proposals that are the subject of the herein call is estimated at € 3,700,000.00 (excluding V.A.T. and planning costs).
Article 3 - competition procedure
The competition for ideas, under the EU threshold, is carried out by open procedure, pursuant to articles 60 and 156 of the Legislative Decree no. 50/2016 in anonymous format.
The Identification Code (CIG) for the procedure is Z792348764
The documents required for taking part and mode for submitting the entry are shown in article 9 of the herein call.
Article 4 - Parties admitted to the competition: participation requisites
4.1 - Parties admitted for participation
1. Participation in the competition is permitted for all parties as per article 46, paragraph 1, letters a) - f), and also the parties as per article 156, paragraph 2, of legislative decree no. 50 from 2016, in possession of the requisites set out in the Ministerial Decree No. 263 from 2 December 2016, i.e.:
a) to providers of engineering and architectural services;
b) to firms of professionals;
c) to engineering firms;
d) to providers of engineering and architectural services identified by the codes stated in article 46 paragraph 1 letter d), of Leg. Decree 50/2016 established in other member states, and constituted in compliance with the laws in force in the respective countries;
e) to temporary groups established by the parties as stated in letters a) to d);
f) to permanent consortia of firms of professional and engineering firms also in mixed form, comprising at least three consortium members who have worked in the engineering and architecture services sectors;
g) to subordinate workers qualified to carry out the profession and enrolled in the relative professional order according to the national order they belong to, in observance of the rules regulating employment, excluding employees of the commissioning body holding the competition, pursuant to article 156, par. 2 of the Leg. Decree 50/2016 and amendments and integrations.
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2. In the event of temporary consortia, a lead company must be appointed, the only party responsible and contactable with the municipality.
The temporary consortium is a unique entity for the purpose of the competition and paternity of the project proposal expressed is acknowledged, with equal rights and titles, for all members of the group.
In the case the consortia are to be established, the parties who will form part of the group must declare their undertaking - in the event of any appointment being conferred for later planning phases - to award a special collective mandate with representation to one of them, qualified as an agent, who will sign the declaration for acceptance and will stipulate the contract in its own name and behalf and that of the others.
If the consortium has already been established, the agent must submit the collective mandate with representation awarded by the principal(s) (in original or certified copy).
Pursuant to article 48, paragraph 9 of Legislative Decree 50/2016, any amendment to the composition of temporary consortia of professional, compared to the one shown on the undertaking submitted, is forbidden.
3. Temporary consortia, as per article 46, paragraph 1, letter e) of Legislative Decree no. 50/2016, must include at least one professional who has a degree and has been qualified for at least 5 years to practise the professional, according to the laws of the EU member state he/she is resident in, as a designer, pursuant to article 4 of the Ministerial Decree 02/12/2012 no. 263, otherwise they will be excluded from the competition.
Notwithstanding enrolment in the relative professional list, the qualified designer for at least 5 years in the consortium can be:
a) in reference to individual or associate professionals, an individual or associate self-employed professional;
b) in reference to the subjects as set out in article 46 paragraph 1, letters b) and c) of Leg. Decree 50/2016, a director, a partner, an employee, an annually-appointed consultant who has billed the company a share amounting to more than 50 percent of his annual turnover as found in the last VAT declaration;
b) in reference to the subjects as set out in article 46 paragraph 1, letter d) of Leg. Decree 50/2016, a subject with equivalent characteristics, in compliance with the current legislation of the EU member state where it is based, for the subjects indicated in letter a), if an individual or associate self-employed professional, or letter b) if established as a company.
4. As part of a multi-disciplinary approach, participants in the competition can make use of consultants, collaborators even if not enrolled in the professional lists and registers. The role and nature of the consultancy or collaboration must be declared for each consultant or collaborator.
Tasks and attribution of consultants and/or collaborators are defined within the participating group without this being relevant in relations between participant and the Municipality.
5. Participation for any reason (lead company, member of the group, consultant, collaborator) by a participant in more than one consortium will lead to exclusion from the competition for both the individual participant and for the consortium or consortia that the person is found to be a part of at the same time.
6. Those prohibited by law or by disciplinary provision to exercise their profession cannot take part in this competition procedure.
7. Subordinate workers qualified to carry out the profession and enrolled in the relative professional order according to the national order they belong to, in observance of the rules regulating employment can take part in the competition, with the exclusion of employees of the Municipality of Urbino.
5 4.2 - Participation requisites
Pursuant to articles 24, 154 and 156 of the Leg. Decree 50/2016, economic operators must have the general requisites and professional suitability requisites to take part in the competition.
General requisites
The general requisites required to take part in the competition include the absence of:
- the obstructing conditions set out in article 80 of Leg. Decree 50/2016;
- the conditions set out in article 53, paragraph 16-ter, Leg. Decree 165/2001;
- further bans, pursuant to the current law in force, to stipulate contracts with the Public Administration.
Professional eligibility requisites
Independently of the legal status of the competitor, the project proposal is formulated by professionals enrolled in the specific lists provided for in the current professional systems, who are personally responsible and named on submission of the proposal itself, with specification of their respective professional qualifications. The individual appointed to integrate the various specialised services must also be indicated in the project proposal (art. 24 paragraph 5 dated Leg. Decree 50/2016).
Companies of professionals, as per article 46, paragraph 1, letter b), and engineering companies as per article 46, paragraph 1, letter c) must have the requisites stated by art.2 and art.3 respectively in Ministerial Decree 02/12/2016 no. 263, published in Official Gazette no. 36 dated 13/02/2017.
In the case of a temporary consortium, permanent consortium or EEIG, the declaration of having the requisites as set out in articles 2 and 3 of the Ministerial Decree No. 263 dated 02/12/2016 must be made by each of the participating subjects.
4.3 - Interim relief
The lack of any formal element of the application and the lack, incompleteness and any other essential irregularity of the elements and declarations required, excluding the ones pertaining to the project proposal can be rectified via the interim relief procedure in accordance with article 83, paragraph 9 of Leg. Decree 50/2016. In this case, the competitor will be given a deadline, no longer than ten days, to submit, integrate and correct the necessary declarations, indicating content and subjects who must submit them.
If the competitor does not fulfil said requirements at the deadline for correcting submission, he/she will be excluded from the competition. Essential irregularities that cannot be corrected are the lack of documentation that does not identify the content or the subject responsible for it.
Article 5 - Causes for incompatibility
The following cannot take part in the competition:
1. The appointed directors and the councillors of the body holding the competition and those who have taken part in drafting the notice and attached documents, their spouses and relatives up to the third degree included and anyone who currently has a contract of employment or another known relationship with them. Known relationship means the situation of sharing, also in the same work environment, that has given rise to a reciprocal co-penetration of respective professional activities from a technical-organisational point of view;
2. employees of the Municipality of Urbino and subjects who, on the publication date of the herein notice, have a collaboration contract of any kind with the Municipality of Urbino, pertaining to the topic of the competition. Incompatibility is extended to spouses and relatives up to the third degree, included.
3. The members of the Commission;
4. Those who are in the conditions stated in article 80 of Leg. Decree 50/2016, or who are affected by bans on negotiating with the Public Administration, including those set out in Leg. Decree 231/2001.
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Violation of the provisions regarding requisites and participation modes, or the existence of conditions incompatibility or that prevent participation will lead to the subject, individual or collective, who has caused said conditions being excluded from the competition
All competitors are admitted to the competition with reservation of verifying causes of incompatibility
Article 6 - Documents for the competition of ideas
The Municipality of Urbino provides the following documents, that can be downloaded at the following internet link:
http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso-internazionale-di- idee-per-larea-di-borgo-mercatale/ from the Municipality of Urbin website.
1. Competition notice - Italian and English language (BCM_1_ita.pdf/BCM_1_eng.pdf) 2. Application Form (BCM_2.pdf)
3. Declaration Form (BCM_3.pdf)
4. Preliminary Design Document - Italian and English language (BCM_4_ita.pdf/BCM_4_eng.pdf)
5. Urban planning documents
5.1 Organization of the Urbino Centre urban areas (BCM_5_1.pdf) 5.2 Lead Project for Parco delle Vigne e della Resistenza (BCM_5_2.zip) 5.3 Lead Project for Mercatale (BCM_5_3.zip)
6. Photographs
6.1 Current photographs
6.2 Collection of historical photographs 7. Maps
7.1 Regional Technical Map scale 1:10.000 (BCM_7_1.zip)
7.2 Computerised survey of urban walls – ground map (BCM_7_2.dxf) 7.3 Computerised survey of urban walls – roof map (BCM_7_3.dxf) 7.4 Map identifying area of intervention (BCM_7_4.pdf)
7.5 Map of survey of Mercatale (BCM_7_5.dxf) 7.6 Map of Data plans (BCM_7_6.dxf)
7.7 Map of survey of underground car park (BCM_7_7.dxf)
Article 7 - Questions and requests for clarification
Requests for clarification can be sent, solely by certified email, to the email address comune.urbino@emarche.it no later than 15 June 2018 and mandatorily entering in the subject line of the Certified Email: “International Competition for Ideas for the Area del Mercatale - question” No other procedure is permitted; on this matter, it is stated that no information will be provided by phone regarding the competition notice.
The Procedure Manager will promptly publish, no later than 25 June 2018 in anonymous form, the questions and answer on the municipal website at the following link http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso-internazionale-di- idee-per-larea-di-borgo-mercatale/.
The questions must be asked solely in Italian or English and those arriving after the stated deadline will not be taken into consideration.
Article 8 - Calendar of works
1. Deadline for submitting a question and delivery of printouts:
by 12.00 noon on the day 30 August, 2018
2. Commencement of works for the judging commission: by 30 September, 2018 .
3. Drafting of provisional classification: by 30 December, 2018. This date is approximate as it may vary depending on the extent of work to be carried out.
The dates and times of the works calendar may be changed by the body calling the competition for motivated reasons.
7 Article 9 - Modes and terms of submitting proposals
9.1 - Anonymous Participation.
Competitors cannot in any way violate their anonymity through symbols, signs or other identifying elements, otherwise they will be excluded.
The outer envelope containing the idea proposal and the administrative document must arrive undamaged and duly sealed, otherwise it will be excluded, by 12.00 noon of 30 August 2018 , at the protocol office of the municipality at the following address: Comune di Urbino via Puccinotti n.3 – 61029 Urbino (PU) – Ufficio protocollo
Delivery can be entrusted to a vector (postal service, courier or authorised delivery agencies) or by hand. In this case, delivery can be made to the Protocol Office at the Municipality of Urbino, during opening hours, Monday to Saturday from 08.30 to 13.30.
The deadline date is mandatory for delivery and not to the postage date, whatever the method used for delivery.
Delivery of the envelope is at the sender’s exclusive risk. Competitors whose envelopes arrive after the deadline set for receiving the latter will not be admitted to the competition of ideas, even if their non- or late arrival is due to force majeure, act of providence or matters caused by third parties.
In the event that the envelope entrusted to the vector is lost, the Municipality of Urbino will not accept any recourse by competitors. The envelopes containing documents cannot be sent with shipment and/or insurance costs charged to the recipient.
The envelope, duly sealed, must guarantee the sender’s anonymity, otherwise the party will be excluded from the competition.
All envelopes, documents and papers contained therein, also in digital format, except for the documents contained in envelope 2, must not have any sign of recognition (for example only:
signatures, initials, stamps, headed paper, ownership of files etc), otherwise the party will be excluded from the competition.
In order to guarantee the anonymous taking place of the competition, if using authorised delivery agencies (couriers) or the Postal Service for delivery of the envelopes, candidates must ensure that the subjects appointed for delivery do not place stamps or labels/receipts on the envelopes that will identify the competitor.
On receipt of the envelope (however delivered) it will be stamped with general protocol, with protocol number and data and time of arrival.
9.2 - Content
The outer envelope addressed to: “Comune di Urbino via Puccinotti n.3 – 61029 Urbino (PU)” must ensure the sender’s anonymity and contain solely the followiing wording:
"DO NOT OPEN - INTERNATIONAL COMPETITION OF IDEAS FOR “AREA DEL MERCATALE”. The outer envelope must contain two opaque envelopes inside it, carrying the wording, respectively, as follows: “Envelope no. 1 – Idea Proposal”; “Envelope no. 2 - Administrative documents”.
The outer envelope and inner envelopes nos. 1 and 2 contained in the former must carry the same 8-character alphanumerical code chosen by the competitor, which must contain both letters and numbers. The code must be placed in a rectangle 10 cm wide by 3 cm high, in the top right of the outer and inner envelopes, otherswise they will be excluded from the competition.
The code must not contain any identifying elements regarding name or origin, otherwise it will be excluded from the competition.
Both the outer envelope and the two inner envelopes must be sealed with wax or with other forms of closure and sealing that leaves evident trace of breakage and must not carry any names, signatures, or stamps of the sender on the outside, or any other wording other than the ones stated above that may allow the participants in the competition to be identified.
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Naturally, full anonymity must also be guaranteed on all documents representing the ideas contained in inner envelope no. 1 “Idea proposal” that must not be signed or carry names, stamps or other wording that can allow the participants in the competition to be identified.
Inner envelope no. 1 – showing the wording on the outside “Idea proposal” and the alphanumerical code, must contain the following printouts:
a) A technical-illustrative report in Italian or English that shows the guide criteria either through outlines and images, of the project choices in relation to the goals set by the notice and to the intervention’s characteristics.
The illustrative report must comprise a maximum of ten pages in UNI A4 format, front and rear (20 sides) - in Arial font, normal style, size 11, single line space, margins 2 cm to the right and left, 1.5 cm at top and bottom. The sides of the technical report as above must be progressively numbered.
If competitors submit reports with a cover, contents index and any graphic representations and/or example images, these are not included in the maximum number of sides requested.
Also, in order to observe par condicio among competitors, if a competitor submits the above-stated technical report with a higher number of sides than the maximum allowed, the judging commission will only take into consideration the maximum number allowed, following the progressive number order that the competitors must write on every side.
b) Financial report in UNI A4 format with a total of 5 sides in the same formatting as the required text for the technical-illustrative report.
c) Graphic printouts: a minimum of 3 and maximum of 5 graphic printouts in UNI A1 format that show the project idea are required. The printouts must be landscape in layout. In particular Table 1 must contain the general picture, in 1:1000 scale. Subsequent tables must contain maps, sections, renderings, perspectival views, construction details, diagrams and anything else considered necessary for understanding the project idea. The printouts must be folded into A4 format modules.
4. CD/DVD containing all the above-requested printouts in pdf (Portable Document Format) format.
The lack or partial lack of the requested printouts forming the idea proposal will mean that the missing aspects are not evaluated.
Project identification
All documents and printouts contained in inner envelope 1, including the CD/DVD, must carry the eight-character alphanumerical code shown on the outer envelope and inner envelopes 1 and 2. No other signs of recognition must be included in the documents or printouts.
Inner envelope no. 2 – must show the wording “Administrative documentation" and the alphanumerical code and must contain:
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- participation application: the 8-character alphanumerical code must be entered on the application form, identical to the one entered on the documents in inner envelope no. 1.;
- single self-declaration of being in the conditions to take part as provided for by the notice and the non-existence of reasons for incompatibility in taking part in the competition and the non-existence of the reasons for exclusion;
- declaration of conformity with the paper original copies of the documents and digital content on the CD/DVD included in envelope 1;
- copy of the competitor’s (or competitors if participating as part of a group) currently valid identification document;
If signed by a proxy of the legal representative, the relative power of attorney must also be sent.
2) The Body’s authorisation in the case that the competitor is a civil servant;
3) Copy of the by-laws and deed of association for permanent consortia.
Self-certifications are required, made pursuant to articles 46 and 47 of Presidential Decree no. 445 dated 28/12/2000, and using the single self-certification form, to take part in the competition; or, for competitors not resident in Italy, suitable equivalent documentation according to the legislation
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of the country they reside in, with which the competitor specifically certifies that there are no reasons for exclusion as per article 80 of Leg. Decree 50/2016 (Code) and that there are no bans, as per art. 53, par. 16-ter, of Leg. Decree 165/2001, in place.
In the case of temporary consortia as per article 46 paragraph 1 letter e) of Leg Decree 50/2016, each of the participating subjects must submit and sign the self-certification to be included in inner envelope 2 showing the information required.
In the case of permanent consortia as per article 46, paragraph 1, letter f) of Leg. Decree 50/2016, the consortium must submit and sign its own self-declaration and, if the consortium is not competing alone, also the participating consortium must submit and sign its own self-declaration to be included in inner envelope no. 2.
The certifications as pert article 80, paragraph 1, of Code (reasons linked to criminal conviction) must be made by the competitor’s legal representative, also in reference to the subjects indicated in article 80, paragraph 3, with the names of the subjects to whom the requisites refer. In particular, for individual companies, owner and technical director; for unlimited partnerships, partner and technical director; for limited partnerships, full partners and technical director; for other companies or consortia, members of the board of directors who have been given legal representation of management or supervision powers or of subjects with powers of representation, management or control, technical director, sole administrator, or the majority partner in a company with fewer than four partners. In the case of companies other than limited or unlimited partnerships, in which there are only two partners, each owning fifty percent of the shares, the certifications must refer to both partners.
The certifications pursuant to article 80 paragraph 1 of the Code (reasons linked to criminal conviction) must refer to each of the subjects named in article 80 paragraph 3 of the Code who left their appointment in the year prior to publication of the competition notice. In particular, for individual companies, owner and technical director; for unlimited partnerships, partner and technical director; for limited partnerships, full partners and technical director; for other companies or consortia, members of the board of directors who have been given legal representation of management or supervision powers or of subjects with powers of representation, management or control, technical director, sole administrator, or the majority partner in a company with fewer than four partners. In the case of companies other than limited or unlimited partnerships, in which there are only two partners, each owning fifty percent of the shares, the certifications must refer to both partners. In the case of incorporation, company merger or sale, the above certifications must also refer to the members of the board of directors who have been granted legal representation, management or supervision or subjects with powers of representation, management or control or by technical directors who have worked at the incorporated, merged company or who sold the company in the year prior to the publication date of the competition notice. The subject signing the declarations as above must be entitled to declare the non-existence of any reasons for exclusion as set out in article 80 of the Code in reference to subjects who left their appointments “as far as their own knowledge permits”.
In the event of convictions, it is necessary to add the information regarding these reasons for exclusion, by entering the data about the type of crime committed, the duration of the conviction inflicted, and the data about the successful completion of the additional penalty of the incapacity to negotiate with the public administration and relative duration. In the event of convictions, it is also necessary to state in the self-certification whether the competitor has taken sufficient measures to prove his reliability in spite of the existence of a pertinent reason for exclusion (“self-cleaning” pursuant to article 80, para. 7, Leg. Decree 50/2016). In this context, if the convictions were issued against ceased subjects pursuant to article 80 paragraph 3, it is necessary to state the measures that prove full and effective dissociation from their criminally penalised conduct.
The certifications pursuant to article 80, paragraph 2 of the Code must be made by the competitor’s legal representative for himself and also in reference to all the other subjects of the competing economic operator who undergo antimafia verification pursuant to article 85 of Leg.
Decree 159/2011.
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It is stated that use of the forms prepared by the municipality and being and integral and substantial part of the herein notice is not mandatory on the condition that all declarations contained in them are sent, issue in formats foreseen by the current regulations referring to the forms themselves.
The language permitted for the participation application and for the declarations to be included in inner envelope no. 2 “administrative documentation” is solely Italian.
Article 10 - Reasons for exclusion
The documents must not be signed by the competitors or carry any distinguishing signs, so that they do not violate the anonymous nature of the competition. The penalty for not observing this requisite is exclusion. They must contain the eight-character alphanumerical code as stated in the previous article.
The competitor will also be excluded:
- if the documentation required by the notice is submitted after the stated deadline;
- if the conditions and limitations imposed and accepted are not observed;
- if the competitor makes the project, or part thereof, public before the Commission has expressed and formalised its own judgement;
- if anonymity has not been observed;
- if the delivered documentation is torn or shows other clear signs of tampering that may prejudice the secrecy of the envelope’s contents;
- if the competitor or collaborator takes part in more than one group; in this case, exclusion from the competition also applies to all the groups that the competitor is a member or collaborator of.
- for other reasons foreseen in the competition of ideas and by law, but not herein specified.
Article 11 - Judging Commission
The members of the judging commission will be appointed after the deadline for submitting proposals.
News of the appointment and relative composition of the judging commission on the Municipality website at the link http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso- internazionale-di-idee-per-larea-di-borgo-mercatale/.
The judging commission will comprise 5 (five) actual members of whom one will be an expert with an equivalent qualification as the professional one required (architect, engineer), one will be an expert in the protection of cultural and landscape heritage, one will be an expert in history of art and architecture, and one will be a proven representative of the world of art and culture. The commission will be chaired by the Urban-planning Sector Manager. If one or more members cannot take part, is incompatible or resigns, the commission will be added to by another member with the same skillset. Also, at least 2 members of the judging commission must have the same qualification or equivalent qualification as the one required to participate in the competition.
The judging commission will have a secretary, without the right to vote, chosen by the Urban- planning Sector Manager from among the municipal administration employees.
The commission can also use a technical administration office, without the right to vote, chosen by the Municipality of Urbino.
No fees will be paid to the members of the judging commission but only reimbursement of documented expenses, board and lodging and up to a maximum amount of 500 Euro per member.
In carrying out its work, the Commission can use methods and procedure that make use of remote consultation processes and tools.
The judging commission’s meetings are valid if all members are present.
The judging commission’s decision are taken by majority vote and are binding for the municipal administration.
The judging commission’s work will be carried out during several secret sessions; minutes will be drawn up at each meeting, signed by all members.
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The meeting minutes will contain identification of the method used and the work proceedings. The minutes must also contain the classification with scores and reasons given, for the top 5 competitors.
The following cannot be a part of the commission:
1. Directors and managers of the body, the competitors, their spouses or cohabitants and their relatives and relatives by marriage up to and including the third degree;
2. Employers and employees of competitors and those who currently have a working or other known relationship with them. Known relationship means the situation of sharing, also in the same work environment, that has given rise to a reciprocal co-penetration of respective professional activities from a technical-organisational point of view.
Reasons for abstention provided for in article 51 of the Code of Civil Procedure are applied to members of the judging commission.
The Commission’s works
In the first meeting, the commission will check that the outer envelopes all arrived by the deadline to the provided address, in observance of the modes set out in the herein competition notice.
In particular, observance of anonymity of proposals will be checked, making sure that the outer envelope and the two inner envelopes do not carry on the outside any names, signatures or stamps of the sender or any wording that allows identification of the subjects taking part in the competition.
The commission will then assign a progressive number according to the body’s incoming protocol order to both the outer envelope and the two inner envelopes for each proposal which arrived correctly.
Subsequently, the commission will open the envelopes containing the idea proposals (Envelope no. 1), to check that their content is compliant with the instructions from point 9.2 of the herein notice, and to check that the documents/designs showing the idea proposals carry the competitor’s eight-character alphanumerical code and do not carry any signatures, stamps or other wording that allows the proposing candidate to be identified. The commission will place the same progressive number placed on the envelopes on the documents/designs.
The judging commission will end its meeting by excluding any entries that did not arrive by the mandatory deadline, that did not observe anonymity or that did not observe the minimum content instructions as per point 9.2, from the competition procedure.
In subsequent meetings, the judging commission will examine the project designs and evaluate them in accordance with the criteria provided below in this notice.
The commission’s work will be recorded in minutes that will show the scores given by the commission to the competitors, associating the respective envelope numbers and alphanumeric codes provided with them.
The final minutes will contain the provision classification of competitors.
The commission will then proceed to open the envelopes containing the administrative documentation (envelope no. 2) and, having checked that all the declarations required are present (otherwise the entry will be excluded) and that all participation and participant incompatibility rules have been observed, it will proceed with matching the names of the competitors to the respective alphanumerical codes, and will draw up the final classification, further to checking that the competitors possess the necessary requisites.
If a participant is excluded, the first competitor below them in the classification will take their place.
The commission’s decision cannot be appealed, except for the possibilities of appeal as stated by law.
The competent Urban-planning Sector Manager will then approve the final classification by his own provision. The final classification list will be published on the municipality of Urbino website at the following link http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso-
internazionale-di-idee-per-larea-di-borgo-mercatale/.
12 Article 12 - Criteria for evaluating proposals
To evaluate the idea proposals, the commission will use the following comparative criteria and scores.
The following realms of evaluation are defined, with relative maximum points that can be attributed to each idea proposal:
Realm Points
URBAN PLANNING AND LANDSCAPE EVALUATION
Inclusion of landscape and relationship with urban and territorial context
Max points 45
ARCHITECTURAL EVALUATION
Architectural quality intended as flexibility of use and comfort and convenience of the area, urban design, presence of interventions to moderate speed and encouragement for pedestrian mobility, environmental sustainability of materials and technologies used, quality of urban decoration.
Max points 35
ECONOMIC SUSTAINABILITY EVALUATION
Practicality of the solutions from the point of view of economic and creation sustainability and possibility of construction in separate phases.
Choice of solutions that simplify maintenance, thus reducing costs.
Max points 20
The points above will be attributed by the judging commission by their own technical discretion. For this purpose, the following evaluation coefficients are defined to which the summary judgement shown corresponds.
Coefficiente1.00 Excellent evaluation: in reference to the evaluated realm, the idea proposal is thorough, appropriate, extremely significant and complete, well-defined, well-articulated and observes all mandates provided in the notice.
Coefficient 0.90 Excellent evaluation: in reference to the evaluated realm, the idea proposal is considered to be significant, complete and defined, compared to the mandates provided in the notice.
Coefficient 0.80 Good evaluation: in reference to the evaluated realm, the idea proposal is considered to be significant, complete compared to the mandates provided in the notice.
Coefficient 0.70 Fair evaluation: in reference to the evaluated realm, the idea proposal is considered to be significant but not complete compared to the mandates provided in the notice.
Coefficient 0.60 Sufficient evaluation: in reference to the evaluated realm, the idea proposal is considered to be limited to the essential and most evident elements compared to the mandates provided in the notice.
Coefficient 0.50 Mediocre evaluation: in reference to the evaluated realm, the idea proposal is considered to be only partial compared to the mandates provided in the notice.
Coefficient 0.40 Inadequate evaluation: in reference to the evaluated realm, the idea proposal is considered to be extremely partial compared to the mandates provided in the notice.
Coefficient 0.30 Superficial evaluation: in reference to the evaluated realm, the idea proposal is considered to be incomplete compared to the mandates provided in the notice.
Coefficient 0.20 Insufficient evaluation: in reference to the evaluated realm, the idea proposal is considered to be inadequate compared to the mandates
13 provided in the notice.
Coefficient 0.10 Evaluation not relevant to topic: in reference to the evaluated realm, the idea proposal is considered to be inconsistent and unsuitable compared to the mandates provided in the notice.
Coefficient 0.00 Evaluation of topic not handled.
For each defined realm, each member of the commission will attribute a coefficient from 0 to 1 describing the summary judgement of the table. The score attributed for each realm will be obtained by multiplying the maximum points provided for the realm by the arithmetical average of the coefficients given by each commission member to the idea proposal for that realm. The total score will be determined by adding together the points obtained for each area. For the score, an approximation to the second decimal digit must be made.
No ex-equo evaluations are permitted. In the event that there are idea proposals with the same total score after the evaluation as above, the commission must carry out a further evaluation, based on discretionary criteria established by the commission itself, of the projects with the same score.
No evaluations will take place if there is only one proposal.
13 - Prizes and reimbursement of expenses
1) The competition prize money is set at Euro 10,000.00 which will be divided as follows:
• a prize of Euro 9,000.00 is allocated to the winning project;
• a reimbursement of expenses of Euro 600.00 is allocated to the second in the classification;
• a reimbursement of expenses of Euro 400.00 is allocated to the third in the classification;
2)The amounts above are inclusive of VAT and legal contributions and duties.
3) Prizes or reimbursements will be paid to competitors within ninety (90) days from the date on which the competition ends.
4) The winning idea will be acquired in ownership by the Municipality of Urbino pursuant to art. 156 paragraph 5 of Leg. Decree No. 50, dated 18.4.2016;
5) Each prize awarded to the competition participants will be considered as an advance on any fees for later phases of the planning.
6) If it considers to be appropriate, the commission may point out some projects worthy of mention, for which no prizes or reimbursements are provided, however.
Article 14 - Awarding of further levels of planning
In the event that the Municipality of Urbino should proceed with further project developments aimed at evaluating the practicality and feasibility of thehypothesized work, it is the Administration’s right to entrust the competition winner with the task for the further levels of study, according to planning levels provided for in Leg. Decree 50/2016, through a negotiated procedure with no notification, pursuant to article 156, paragraph 6 of the same Leg. Decree 50/2016, on the condition that the winner also proves, following their announcement as the winer, that they possess the economic and technical-professional skill requisites provided for in the current legislation on the project levels to be developed.
In order to quantify the special requisites required for the negotiated procedure to be used for attributing the planning service for further levels, the categories and the ID of the works will be identified based on the content of the idea proposal from the competition, applying Ministerial Decree 17 June 2016 for the calculation, to which art. 24, par. 8, of Leg. Decree no. 50/2016 refers.
Should the author of the winning project not have the required requisites, they may associate themselves with other subjects as per art. 46, para. 1 of Leg. Decree no. 50/2016, who are in possession of said requisites, in the forms of temporary consortia or resort to pooling, pursuant to art. 89 of Leg. Decree no. 50/2016.
14 Article 15 - Intellectual property and copyright
The idea proposals that receive the prizes will become the property of the Municipality of Urbino, which reserves the right to publish the works and/or the results of the competition after it has ended, naming the authors, without them being owed any further payments.
Competitors will keep their copyright for their projects, as regulated by current legislation, and will be free to publish them without any limitation from three months after the competition has ended.
The competitor must assume all responsibility for the projects, images and all materials submitted to the Municipality of Urbino that is consequent to any violation of patent rights, copyright, intellectual property rights and private rights of others.
Article 16 - Publications
All documents pertaining to the competition will be published on the Municipality of Urbino notice board, on the Municipality of Urbino website at the link http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso-internazionale-di- idee-per-larea-di-borgo-mercatale/ and in the Transparent Administration section as per Leg.
Decree 33/2013 of the Municipality of Urbino, as foreseen by article 29 paragraph 1 of Leg. Decree 50/2016. The notice will also be distributed by communications to the Orders of Architects and Engineers of the Province of Pesaro and Urbino, and to the relative national councils, using remote channels and the internet.
An extract of this notice will be published on Guri.
Article 17- Exhibition of projects
Further to consent from the designers, pursuant to Leg. Decree 196/2003 on protection of personal information, the body holding the competition will be able to exhibit (also on the internet) all or a selection of the projects submitted for the competition, stating the names of their authors and any collaborators, without no amounts due to the competitors. For these activities, the administration may ask the competitors (at the competitors’ expense and responsibility) for the following further materials:
1. Printout on rigid support of project designs 2. High-resolution files (tiff) of project printouts
These materials will be returned at the expense of the interested parties or can be picked up from the competition administration office within thirty days of the conclusion of the exhibition. After said period of time, the administration will no longer be responsible for their storage.
Suitable sites and forms of publicity will be chosen for the exhibitions
All competitors are forbidden - on penalty of exclusion - to publish or have published their projects, or part of them and/or making them known during the competition, and before the results of the jury’s decisions are made known. Any breaches will be reported to the respective professional bodies that competitors are members of, in addition to being excluded from the competition.
Article 18 - Unconditional acceptance of all call regulations
Taking part in this competition requires unconditional acceptance of all the rules contained herein for all competitors. Non-observance of the rules will bring about the automatic exclusion from the competition, notwithstanding application of the contents of article 83, paragraph 9, of Leg. Decree 50/2016.
For any matter not provided for in the herein notice, reference must be made to the current legislation, regulations and contracts.
All documentation provided by the body holding the competition can only be used for the purpose of the herein competition.
Art. 19 - Handling of personal information.
Personal information provided together with the application to take part in the competition will be handled for the sole purpose of allowing the competition finalists to be identified, after analysis and
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evaluation of the idea proposals. They can be communicated to other subjects for purposes solely connected to the competition and diffused when evaluating the project proposals as stated above.
Pursuant to Legislative Decree 196 from 30 June 2003, by accepting the herein notice, participants are giving their express consent for their personal information to be processed for the purpose of carrying out the competition of ideas, in observance of the current provisions. The data controller is the Urban-planning Sector of the Municipality of Urbino.
Article 20 - Awarding reservation
The Municipal Council reserves the right to defer, move or revoke the herein notice of competition without the competitors having any right to reimbursement of expenses.
Article 21 - Communications article 76 Leg. Decree 50/16
All communications regarding the herein procedure will be made by the Council exclusively via certified email (PEC). For this purpose, the competitor must state their certified email address (PEC) in their application, in addition to their elected domicile, and to which they permit communications to be sent.
It is the competitor’s obligation to inform the Administration at its certified email address (PEC) comune.urbino@emarche.it of any change which occurs during the procedure, and regarding the addresses already provided in the participation application for receiving communications. This communication must only take place after the competition result. The Administration will make all communcations of art. 76 of the Leg. Decree 50/2016 by summary communication and for provisions, details and results of the competition, will refer to the Municipality of Urbino website at the following link http://www.comune.urbino.pu.it/amministrazione/settori/urbanistica/concorso- internazionale-di-idee-per-larea-di-borgo-mercatale/
Article 22 - Final provisions
The declarations submitted to take part in this procedure are subject to verification subject to and in accordance with the Presidential Decree 445/2000.
Access to the files for the entire procedure is allowed after approval of the Judging Commission’s work.
For all matters not regulated by the competition notice, the law in force on the matter is applied.
The Court of Urbino is responsible for disputes.
The call is published in the Gazzetta Ufficiale V Serie Speciale - Contratti Pubblici n. 63 del 01/06/2018
Urbino 1 June 2018
THE URBAN PLANNING SECTOR MANAGER Mr Costantino Bernardini
(Signed digitally pursuant to and in accordance with article 20 and following of Legislative Decree no. 82/2005)
Firma Digitale
