Project Cycle Management for International Development
Cooperation
Presentation of “Project
Cycle Management” Course
Teacher
Pietro Celotti
Università degli Studi di Macerata
7 October 2011
Section 1
My presentation
Your teacher
• With an education in the humanities, I have designed and coordinated in the last ten
years several European projects in the fields of culture, rural tourism, career guidance, lifelong education and
internationalisation of SMEs
• Experience in Greece, Cyprus, Malta, Spain, France, UK, Belgium, Germany,
Austria, Finland, Poland, Czech Republic, Slovak Republic, Hungary, Romania,
Bulgaria, India, Malaysia, Tunisia
Your teacher today
• In 2010 and 2011 I was teacher of Project Cycle Management in the Master in
Relations with Eastern Countries of the University of Macerata
• Since 2010 I am partner of t33, a
consulting firm supporting public bodies in managing and evaluating EU programmes and projects
• Today I am more a project evaluator than a proposal writer and a project manager
Your teacher’s experience
• I have been working for:
– Local authorities
– Regional/local agencies of development;
– SMEs
– Sicily region
– Italian Ministry of Foreign Affairs
Section 2
“Project Cycle Management for International Development
Cooperation” course presentation
Project Cycle Management
• This course is strongly related with the job dimension
• We have to get familiar with two different job positions:
– Proposal writing
– Project management
Proposal writing
• Identifying the project idea
• Analysing the funding programme
• Creating the network of partners
• Elaborating the proposal (with plan of action and budget)
• Checking the formal completeness of the proposal
• “Managing” the proposal writing team and ensuring that the proposal is submitted!
Project Management
• Programming the whole project at
operational, administrative and financial level
• Creating and empowering the team
• Coordinating the network of partners
• Developing the activities at local level
• Running the ordinary administration of the project
Project Management
• Monitoring the project progress
• Finalising and sending the technical reports
• Finalising and sending the financial reports
• Keeping transparent and collaborative relations with the managing authority
What about you?
• Do you have any experience in this field?
• Are you more a proposal writer of a project manager?
• What are in your opinion the competencies, which are necessary to cover these
positions?
• What are the organisations where such positions exist?
Our lessons
• Presentation of the "Project Management"
course: summary of the issues, bibliography, case history
• Project approach, Project Cycle Management with emphasis on
Identification and Formulation phases
• The logical framework approach:
stakeholder analysis and problem analysis
Our lessons
• The logical framework approach: Logframe matrix
• Planning and scheduling project's
activities: design of the Gantt Chart, re- scheduling of the activities. Principles of technical monitoring of the project
• Defining project's costs: identification of budget burdens, highlighting of budget items, analysis of staff costs and indirect costs. Principles of financial monitoring of the project
Our lessons
• Project management: the horizontal competencies approach (Results
orientation, Methodical, Organising)
• Project management: the horizontal
competencies approach (Decision Making, Problem Solving, Networking,
Communication)
Our lessons
• Evaluation of the project: quantitative approach
• Evaluation of the project: qualitative approach
• Total: 40 hours
Our methodology
• Lectures
• Case histories
• Exercises
Strengths
• Related to the actual job dimension
• Operational, concrete
• International
• Oriented towards socially, environmentally, economically sustainable development
• Based on real projects
Weaknesses
• Limited scientific background
• Linked to the teacher’s professional experience
• More experimented in courses for
professionals than in courses for academic students
• Based on teamwork - not easy to be practiced in case of a very small class!
Opportunities
• Good basis for a training period
• Course to be mentioned in a job interview
• “Proposal writer” and “Project manager”
positions exist in all organisations working on a project basis
• More and more organisations are starting to work on a project basis
Threats
• Case histories will be old when you will approach the job dimension
• Project management tools will be more advanced when you will approach the job dimension
A basic PM bibliography
• Project Cycle Management Guidelines, European Commission, March 2004
http://ec.europa.eu/europeaid/infopoint/publications/i ndex_en.htm
• Communication and visibility manual, European Commission, July 2009
http://ec.europa.eu/europeaid/work/visibility/index_en.
htm
• Guide for Regional Development Agencies, Sviluppo Marche (SVIM), 2009
Remember the
Welcome lesson
of Wednesday
p.celotti@t33.it
